Admissions Policy 2018-2019


Procedure for Admission of Year 7 Students for September 2018 - The age of admission is 11 years. The school has a Published Admission Number of 324 for September 2018

a)         Admission will be by application through the co-ordinated Secondary Admission Scheme, arranged by School Admissions, Essex County Council Learning Services, PO Box 4621, Chelmsford CM1 1GS.
b)         School Admissions has the responsibility for arranging the procedures to be followed by the school each year.
c)         Using the scheme, School Admissions will allocate students to the School for consideration.  The Governors of the school will apply the admission criteria to determine which students should be offered places.
d)         Parents/Carers will be notified of offers of places by School Admissions during the Spring term prior to the September admission.
e)         Parents/Carers wishing to appeal against the decision must do so by writing to the Clerk to the Independent Appeal Panel within 20 school days of the date on the letter notifying them that their application was unsuccessful.
f)          Applications for admission to Year 7 from the first week of the new academic year should follow the same procedure as a mid-year application.

Procedure for Mid Year Applications

All applications for a mid year admission to all year groups should be submitted to the Admissions Officer, The Gilberd School, Brinkley Lane, Colchester CO4 9PU.  Tel: 01206 842211 E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it. Mid Year application form

Criteria for Admission for all students

Where applications exceed the number of places available, the following criteria will apply in the order set out below, to decide which child to admit:

1)      Looked After Children* will be admitted over and above any other child listed in the criteria below.

2)      Where a student’s sibling**, who lives within the same household, attends the Gilberd School in Years 7 to Year 10 at the date of application and is still expected to be on roll at the time of the proposed admission.  

3)      Students living within the school's priority admission area at the date of application.  (A map defining the priority admission area can be viewed at the school.) 

4)      Any other applications. 

In the event of over-subscription, within any of the above criteria, priority will be determined by straight-line distance from home to the school, with those living closest at the date of application being given the highest priority.  Distance will be measured using the Local Authority’s Geographical Information System. An application for admission to Year groups 8-11 will normally be refused if the intended year group of the applicant has already reached the published admission number.  In the event that places become available, students will be admitted according to the criteria listed above and in the same order.

Waiting Lists

A waiting list is held for all year groups and is dissolved at the end of each term.

Distance Tie Breaker

In the unlikely event of two applicants with an identical distance competing for a single place at the School the place will be offered to one applicant on the basis of lots drawn by a School Governor not involved in admissions (supervised by an independent scrutineer).

*   A ‘looked after child’ or a child who was previously looked after but immediately after being looked after, became subject of an adoption, residence or special guardianship order. A looked after child is a child who is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in section 22(I) of the Children Act 1989).

** A relevant sibling is a child who has a brother, sister, adopted brother or sister or stepbrother or stepsister living in the same family unit in the same family household and address who attends the preferred school in any year group excluding the final year.

 Biological siblings who attend the preferred school in any year group excluding the final year will also be treated as siblings irrespective of place of residence.  Children residing in the same household as part of an extended family, such as cousins, will not be treated as siblings. (Essex County Council LA definition)