Admissions Policy 2016-2017


Procedure for Admission of Year 7 Students for September 2016

The age of admission is 11 years.

The school has a Published Admission Number of 320 for September 2016:

a) Admission will be by application through the co-ordinated Secondary Admission Scheme, arranged by School Admissions, Essex County Council, PO Box 4621, Chelmsford CM1 1GS.

b) School Admissions arranges the procedures to be followed by the school each year.

c) Using the scheme, School Admissions will allocate students to the School for consideration. The Governors of the school will apply the admission criteria to determine which students should be offered places.

d) Parents/Carers will be notified of offers of places by School Admissions during the Spring term prior to the September admission.

e) Parents/Carers wishing to appeal against the decision must do so by writing to the Clerk to the Independent Appeal Panel within 20 school days of the date on the letter notifying them that their application was unsuccessful.

f) Applications for admission to Year 7 from the first week of the new academic year should follow the same procedure as a mid-year application.

Procedure for Mid Year Applications

All applications for a mid year admission to all year groups should be submitted to the Admissions Officer, The Gilberd School, Brinkley Lane, Colchester CO4 9PU. Tel: 01206 842211

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

A copy of the Mid Year application form is available from our school or can be downloaded from The Gilberd School website: The completed form should then be returned to the Admissions Officer at the school.

Criteria for Admission for all students

Where applications exceed the number of places available, the following criteria will apply in the order set out below, to decide which child to admit:

1) Looked After Children* will be admitted over and above any other child listed in the criteria below.

2) Where a student’s sibling**, who lives within the same household, attends the Gilberd School in Years 7 to Year 10 at the date of application.

3) Students living within the school's priority admission area at the date of application. (A map defining the priority admission area can be viewed at the school.)

4) Any other applications.

In the case of exceptional medical circumstances***, the governors will consider such applications.

In the event of over-subscription, within any of the above criteria, priority will be determined by straight-line distance from home to the school, with those living closest at the date of application being given the highest priority. Distance will be measured using the Local Authority’s Geographical Information System.

An application for admission to Year groups 8-11 will normally be refused if the intended year group of the applicant has already reached the published admission number. In the event that places become available, students will be admitted according to the criteria listed above and in the same order.

A waiting list is held for all year groups and is dissolved at the end of each term.

* A 'looked after child’ or a child who was previously looked after but immediately after being looked after, became subject of an adoption, residence or special guardianship order. A looked after child is a child who is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in section 22(I) of the Children Act 1989).

** A relevant sibling is a child who has a brother, sister, adopted brother or sister or stepbrother or stepsister living in the same family unit in the same family household and address who attends the preferred school in any year group excluding the final year.

Biological siblings who attend the preferred school in any year group excluding the final year will also be treated as siblings irrespective of place of residence. Children residing in the same household as part of an extended family, such as cousins, will not be treated as siblings. (Essex County Council LA definition)

***Exceptional Medical Grounds – applications made on these grounds must be supported by medical evidence at the time of application. The relevant medical reasons may be in relation to either the child or one or both parents. You must provide evidence from a doctor or other registered health professional setting out why the preferred school is the most suitable as a result of the medical circumstances, and the difficulties that would be caused if the child had to attend and travel to another school. Applications made under this criterion will be considered by the governing body to consider whether there are exceptional medical reasons that merit inclusion under this criterion. (Essex County Council LA definition)